Click the View tab in the navigation ribbon. To manually view the status of assigned tasks: Select the check box for the Keep my task list updated with copies of tasks I assign to other people option. Select the check box for the Set reminders on tasks with due dates option. Click Tasks in the left pane in the Outlook options window. Click on the File tab in the navigation ribbon. Choose to send your response now or edit the response first. Choose Accept or Decline in the Manage Task group. Click on the Task tab in the navigation menu. Ensure the check box for Send me a status report when this task is complete is checked. Ensure the checkbox for Keep an updated copy of this task on my task list is checked. Fill out the subject, due or start date, status and priority fields. Enter the recipient's name or email address in the To field. Select Assign Task in the Manage Task group. Click on the Task tab in the navigation ribbon. Click New Task in the New section of the Home tab. Click on Delete Folder in the Actions group. Select the Folder tab from the navigation ribbon. Select the task folder under the "My Tasks" list. If you choose to send a request, the recipient will receive an email, which also includes an option to have your default tasks folder shared with them. It is possible to send a shared task access request to an individual if they have yet to grant you permission. Click OK to return to the name dialog box. 
Find the name of the person in the address list. Click Open Shared Tasks in the Share group. Click the Folder tab in the navigation ribbon. Select or deselect the Allow recipient to view your Tasks folder option. 
Select or deselect the Request permission to view recipient's Tasks folder option. Select recipient(s) or a distribution group. Select Folder tab in the navigation ribbon of the Task window. Enter in details of the task, including due dates, reminders, and priority. Click the Home tab in the navigation ribbon. Now, widen the space between the fields so that you can see the person to whom the task has been assigned to. From the “field chooser”, drag out the “assigned to” field and place it in between any two fields of your choice. In order to find out whom the task has been assigned to, click on any field and select the “field chooser” option. The status and task will automatically be updated when the person, whom you have assigned the task to, updates the task status. While you are in the process of sending the task to the desired person, this task will also appear in the task list. Once this has been done, click on the “send” button in order to share the task with the desired person. The window will now change into a message window, where you will need to type in the name of the person you would like to assign the task to. You’d find this button in the “manage task” group. In order to assign a task to a specific person, click on the “assign task” button in the task window. Tasks in outlook can be assigned to someone else as well. You can also categorize your task by clicking on the “categorize” button. A specific recurrence pattern must be chosen here. 
If the task chosen is a recurring task, click on the “recurrence” button and select the frequency for the recurrence as per your requirements. This will inform the viewer of how much work has been completed. A variety of fields given here must be completed such as the “subject”, the “start date”, the “end date”, the “status” and the “complete”option. A new task window will appear providing you with a number of options. You can also choose to create a task by clicking on the new task icon. Step 3: Creating tasks with the task icon Now, click anywhere outside the box and the task will be added to the list of tasks in MS Outlook. Once this has been done, go to the “recap” bar on the right hand side of the screen and type in a specific task in the given task box. Now click on the “show more buttons” option. If the button doesn’t appear, click on the “configuration” button, denoted by the downward pointing arrow. In order to do so, click on the “tasks” button located at the bottom of the navigation bar. Thus, this gives all the people the task is shared with the opportunity of knowing about the task’s status and people can keep a close watch on various projects in this manner.įirstly, one must start off work in MS Outlook by creating a task. People with whom the task is shared can make changes to its progress status. These tasks in outlook can also be shared with and assigned to others. Microsoft Outlook allows one to create tasks and mark them in his/her calendar.
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